Tam here! I wanted to officially welcome you to the Event Success Systems Blog. Providing event planner resources is my mission in life, among many other things of course. LOL!
Well, without further delay, here's what I have to say:
The event budget can be a daunting task. At times, it can be a moving target if you are working with someone who suffers from shiny object syndrome. What I have found is that sitting down in the beginning stages with a full list of possible expenditures helps reel them in. Reviewing the budget frequently is also very helpful. I will say, if you have a client that is hell bent on extra spending, make sure your fee gets paid first - at least 15 days prior to the event if possible! This verbiage is in my contract as well. I recommend that you Do Not contract yourself with vendors - neither personally nor in your business name, because you can get stuck with the bill. Sure, you can sue but that takes time and mo' money, mo' money, mo' money! Even if you win the suit, you still have to collect. You are not a debt collector. You are a money earning memory maker. Be sure every vending contract is reviewed and signed by the client, so there is no misunderstanding on who is to pay for what. Their event, their money. Trust me, I learned the hard way and so have others, which was by far the worst way.
Cheers and happy planning!
Check out our Budget Checklist, if you haven't already. It will help get those juices flowing!